HOPITALWEB
Osiris to WebHospital: a complex transition with method and commitment
Moving from an old EHR to a new-generation solution is a major transformation for a healthcare establishment. It affects daily practices, IS architecture, regulatory obligations and the organisation of care. At Evolucare, we have designed a robust and personalised methodology to support each organisation in the migration from Osiris to WebHospital, taking into account its technical, human and functional constraints.
WebHospital is now establishing itself as the natural successor to Osiris. A 100% web-based, interoperable and modular solution, it covers all hospital, rehab and PSY sectors and adapts to the specific mapping of each EHR. But beyond the software, it is the customised migration strategy that guarantees a seamless transition and continuity of care.
A detailed analysis for controlled data retrieval
This is the most critical stage of a migration project. And at Evolucare, it is not just a simple technical transfer. We carry out an in-depth analysis of the existing database (patients, stays, treatments, etc.), but also of the business settings implemented in the EHR over time.
Personalised support, with no one-size-fits-all approach
No standard migration. Each project depends on the functional scope selected, the IS application mapping (presence or absence of a pharmacy EHR, a third-party reporting module, rehabilitation solutions, etc.), the existing uses and the organisational context.
This diversity requires an agile methodology, structured around business working groups, an active steering committee and a dedicated Evolucare project team (project managers, technical consultants, functional experts). The objective is to build a tailor-made project, aligned with the constraints and priorities of the institution.
Clear commitments on deadlines
Meeting deadlines is a key challenge for organisations, particularly in the context of IS convergence or upcoming certification. Evolucare commits to a realistic deployment schedule, validated in co-construction with the client, and with clear milestones:
- Planned data recovery with test scenarios
- Job-specific training by profile (caregiver, doctor, rehabilitation specialist, pharmacy, etc.)
- Gradual switchover or ‘Big Bang’, depending on the strategy adopted
- On-site support at start-up
- Resumption of critical settings
A shift plan is formalised and circulated in advance to ensure that each department knows what it has to do on the day.
Interoperability and compliance: a priority of the project
Migrating to WebHospital also means ensuring that the new interfaces integrate perfectly into the existing IS ecosystem. From the initial audit, Evolucare establishes a flow matrix listing all the connectors to be installed (messaging, laboratory, invoicing, etc.).
Regulatory requirements (interop, certification in progress, etc.) are integrated into the project from the scoping stage in order to avoid any disruption in data processing or traceability obligations. The migration schedule takes these constraints into account, in particular to ensure uninterrupted processing of PMSI data.
An opportunity to improve the tools
A migration project is not just a transposition: it is also an opportunity to modernise practices and optimise tools. Our consultants help teams review workflows, prescription rules, caregiver-doctor interfaces, medication circuits, etc.
WebHospital offers redesigned ergonomics, interfaces adapted to field use, and the ability to customise screens for different professions to improve comfort and efficiency.
‘Migration is also an opportunity. It allows us to improve tools, to rethink practices and to involve teams in a common and structuring project.’
— David Mortier-Dorian
And after the start? Long-term, operational monitoring
Post-start follow-up is an integral part of the Evolucare approach. Several weeks after the switch, additional support is offered for:
- Answer questions that have arisen during initial use
- Readjust certain settings
- Train users who were not present at the launch
- Consolidate feedback
It is this attention to detail, even after production, that guarantees full appropriation of the new EHR by healthcare professionals.
Conclusion: successful migration is above all a team project
The migration to WebHospital is not just a technical operation. It is a human, organisational and strategic project. Evolucare provides robust tools, a proven methodology and a committed team to enable establishments to cross this threshold with confidence.
WebHospital thus becomes a real lever for digital transformation, serving care and the coordination of pathways.