The “L’Ébène” association structures its organisation with Gessi and Imago HR & Planning
Managing a large-scale social care organisation requires tools that can structure activities, ensure data reliability and support teams over the long term. In French Guiana, the L’Ébène association opted for an integrated information system to meet these challenges, relying on Gessi and Imago HR & Planning.
This gradual transformation, now fully operational, has been a real organisational success.
An association with multiple challenges
Founded in 1981, the L’Ébène association operates across a wide range of social care services in French Guiana, providing support for people with disabilities and the elderly, child protection, integration and social support. Today, it manages dozens of establishments and services, mobilising nearly 400 full-time equivalents to serve more than 1,000 people.
This diversity of activities and audiences places high demands on financial management, human resources management and regulatory compliance.
We needed an information system capable of unifying our practices without increasing the number of tools or re-entering data.
Gessi, the foundation of administrative and financial management
To structure its organisation, L’Ébène relied on Gessi, an administrative and financial management solution. General and analytical accounting, provisional budget, administrative account, payroll, invoicing: all financial processes are centralised within a single tool, shared by the teams concerned.
Gessi provides the finance department with a consolidated and consistent overview of the business, while meeting the specific requirements of the social care sector.
Budgetary control by functional groups is a key lever for comparing forecasts with actual results, analysing variances and fuelling dialogue with pricing authorities. Beyond regulatory reporting, Gessi is a genuine decision-making tool, facilitating anticipation, prioritisation and strategic management.
« Gessi enables us to work within a secure regulatory framework, while providing us with a clear and consolidated view of our business.», emphasises Armand Ho Ten You.
Over the years, the solution has established itself as a reliable and structuring foundation, contributing to the consistency of financial practices across all structures.
Imago HR & Planning to modernise HR practices
To complement this financial foundation, L’Ébène has begun rolling out Imago HR and Imago Planning, which interface natively with Gessi. Objectives: to make HR processes more reliable, streamline schedule management and automate payroll flows. The aim is to secure HR processes, make data more reliable and streamline schedule organisation in a multi-site context.
Imago HR allows you to centralise employee data, ensure the reliability of variable elements and automate payroll flows.
Imago Planning facilitates schedule management, regulatory compliance and coordination between field teams and support functions.
Previously, much of the HR information was still circulated in paper form or via Excel files. Today, the data entered by the establishments is fed directly into the system.
The benefits are quickly apparent: reduced processing times, fewer errors, better anticipation of needs and increased accountability for local managers. “Payroll processing, which used to take several days, can now be completed much more quickly,” says Delphine Alais.
Evolucare support at the heart of success
The success of the project also relies on the support provided by Evolucare. Auditing existing practices, configuring management rules, providing training tailored to specific roles: each step has been designed to align the tools with the association’s actual uses.
Several dozen managers and supervisors have been trained on site, promoting gradual and sustainable adoption of the solutions.
The audit is an essential phase to ensure that the solution meets the organisation’s desired operating requirements.
A structuring project for the organisation
Today, Gessi, Imago HR and Imago Planning form a coherent, interoperable and scalable information system that supports management, teams and the quality of support services. With centralised data, reliable processes and increased visibility for employees via the employee portal, digital technology has become a real driver of structure and performance.
For the L’Ébène association, this transformation is above all a collective success, driven by management, field teams and a committed technology partner. It illustrates Evolucare’s ability to provide long-term support to social care providers, including those in complex, multi-site organisations.
About Gessi and Imago HR & Planning
Gessi is Evolucare’s administrative, financial and regulatory management solution for social care service providers.
Imago HR and Imago Planning support human resources management, scheduling and HR processes, interfacing directly with payroll.
Please do not hesitate to contact us for further information or a demonstration.
The Ébène Association of French Guiana
L’Ébène de Guyane est un acteur du secteur médico-social implanté sur l’ensemble du territoire guyanais depuis 1981. Elle gère plusieurs dizaines d’établissements et services relevant notamment du handicap, de l’accompagnement des personnes âgées, de la protection de l’enfance, de l’insertion et de l’accompagnement social.
Cette organisation multisites et pluridisciplinaire repose sur des fonctions administratives, financières et RH structurées, ainsi que sur des équipes de terrain (400 salariés) réparties au sein des différentes structures au service de près de 1000 usagers.