OPROOM
The operating room is one of the most complex environments to manage in a healthcare facility. Every day requires coordinating operating rooms, teams, and resources to create an efficient surgical schedule that can adapt to unforeseen circumstances and ensure high-quality care. With OpRoom, a module in the Save suite, Evolucare provides healthcare facilities with a decision-support tool that simplifies this coordination while allowing frontline teams to retain control over their decisions.
Scheduling the Operating Room: Finding the Right Balance, Every Day
In the operating room, the success of a day does not depend solely on the quality of care. It also depends on the ability to coordinate—at the right time—the teams, rooms, equipment, and all the resources necessary for surgical procedures.
Behind every surgical schedule lies a complex process of coordination that involves many different people. For operating room managers, the challenge lies in creating a balanced schedule that optimizes resource utilization while maintaining the flexibility needed to adapt to the unpredictability of daily operations.
Every adjustment can have repercussions on the overall organization, staff availability, or even the patient’s care pathway.
In this context, having a comprehensive and up-to-date overview of operations becomes essential. Healthcare facilities are now seeking tools capable of transforming complex data into actionable insights to inform decisions and facilitate coordination among the various stakeholders.
This is precisely OpRoom’s goal: to provide teams with intuitive, actionable decision support to build an effective schedule, anticipate constraints, and manage operating room activities with greater visibility and confidence.
A platform designed to enhance operating room performance
OpRoom helps healthcare facilities manage all aspects of operating room operations, from scheduling to real-time monitoring of procedures. The solution brings together all the information needed for planning—including procedure requests, the availability of medical and paramedical staff, equipment resources, operating room assignments, and organizational constraints—within a single environment.
This consolidated view makes it easier for teams to create a coherent surgical schedule that is tailored to on-the-ground realities. During surgery, OpRoom also provides real-time monitoring of the various stages of the surgical process, giving professionals constant visibility into operating room activity. Deployed for several years in numerous healthcare facilities, the solution is now a recognized and proven component of the SAVE product line.
Toward Smarter, More Adaptable Programming
For Evolucare, innovation does not mean replacing the expertise of professionals, but rather providing them with the means to make decisions more quickly and with a more comprehensive view of their operations. The work being done on optimized scheduling is part of this approach.
The goal is to provide facilities with tools capable of taking their specific priorities into account, whether that means improving room utilization, minimizing staff travel, better managing physical resources, or gaining greater flexibility in dealing with daily unforeseen events.
Evolucare is currently exploring several approaches to achieve this goal: the use of metaheuristic algorithms, the use of digital twins to simulate different organizational scenarios, and the development of new artificial intelligence capabilities capable of proposing optimized schedules based on the constraints and objectives defined by the facility.
A concrete project carried out in collaboration with the European Hospital of Marseille and the University of Technology of Troyes
This innovative initiative led, in particular, to a collaboration between the European Hospital of Marseille—a long-standing user of OpRoom—and the University of Technology of Troyes.
The work carried out has led to the development of an optimization engine based on a metaheuristic approach. The goal is to automatically generate multiple scheduling scenarios that incorporate the priorities defined by the hospital: reducing the number of rooms used, minimizing staff travel, improving logistical organization, and better accounting for the resources needed for procedures.
In practice, the block coordinator has several scheduling proposals at their disposal that they can compare in a matter of moments. Each scenario highlights different organizational trade-offs and helps inform the decision based on the desired objectives. The tool does not replace professional expertise; rather, it provides additional decision support to facilitate analysis and accelerate the development of the operating schedule.
As François Potevin points out:
“The goal is not to make decisions on behalf of the teams. The OR manager retains full control over scheduling at all times and remains free to accept, adapt, or modify the proposals generated by the tool.”
Benefits Already Visible
Although the work is still ongoing, initial feedback highlights several concrete benefits for facilities and teams. Operating room managers have a valuable tool to quickly analyze different scheduling scenarios, which helps reduce the time spent on trade-offs and ensures that decisions are sound.
At the institutional level, these approaches also open up new opportunities for optimization by promoting better use of available resources, whether they be rooms, staff, or equipment. Beyond organizational gains, the goal is to enable institutions to strengthen their capacity to provide care while maintaining a high level of quality and safety in care.
OpRoom Logistics: Ensuring the Safety of Medical Supplies, from the Pharmacy to the Operating Room
In addition, the OpRoom Logistics module extends optimization beyond just operating room scheduling: it manages the flow of equipment needed for procedures, from the pharmacy through the supply rooms to the operating room. The goal is simple: to ensure that the required sterilized supplies are available in the right place at the right time, thereby reducing the risk of procedure cancellations and the mental burden associated with tracking them. Logistics interfaces with pharmacy management software, supply room management systems, and the entire Hospital Information System to ensure complete continuity of information, from procurement all the way to the operating room.
A solution that continues to evolve alongside its customers
For Evolucare, OpRoom and the OpRoom Logistics module are not static solutions but constantly evolving tools, co-developed with the facilities that use them on a daily basis. “Our vision and mission are to continue innovating to provide them with more tools to make their lives easier, ensure the security of logistics flows in the operating room, and optimize operating room scheduling and management,” summarizes François Potevin. This momentum is driven by on-the-ground partnerships with institutions such as the European Hospital of Marseille, as well as by academic research, exemplified by the collaboration with the University of Technology of Troyes.
For hospitals facing the growing complexity of managing their operating rooms, OpRoom and OpRoom Logistics offer a proven path to greater efficiency, safety, and operational performance—without ever taking away the teams’ control over their decisions.
Come see OpRoom at SFAR 2026
Would you like to learn more about OpRoom and discuss with our experts the challenges of operating room optimization, logistics management, and innovation in critical care? The Evolucare Save teams look forward to seeing you September 16–18, 2026, at the Palais des Congrès in Paris, at booth #19, to explore the latest developments in the Save product line and attend demonstrations of our solutions for anesthesia, the operating room, and intensive care.
François Potevin is Director of Product Marketing for Critical Care at Evolucare. He leads the strategy for the Save product line (OpRoom, Anesthesia+, Intensive+) and works with client institutions and academic partners to drive its development.